Introduction
Documentation of the legal works or other produced works is the basic way to secure the writings of one person or group of people. Through the documentation, all of the gather data are well prepared, gathered, and served in the public. Documentation is the other process wherein a person can elaborately practice the organization of thoughts throughout the project that he or she is dealing with. In addition, documentation is a major way to present the thought that was compiled and serve as a vital reference.
Background of the Study and Problem Statement
Through the evolution of technology, it definitely created a great impact in the human lives and changed their views in the work they are engaged into. The technologies gave human another option to live in a more efficient way and at the same time, providing the essential benefits. The use of microfilming in the documentation process is a technique that plays another valuable program in recording. The main focus of the study is the impact of the microfilming of information materials mostly in the archives and documentation services.
Research Objectives
The study identified the two essential objectives. The first objective pertains to the microfilming process for the valuable materials and second is the impact of the microfilming in the industry of documentation services that grows popularly in archives.
Research Questions
The importance of microfilming of the materials is important to the archives. All of the past years documentations are important in the service both in the purpose of preservation and documentation, therefore, the study prepared several questions that can pin-point the other essential elements of microfilming and its process.
1. Is there any need for requirement before engaging in the process of microfilming?
2. What are the laws and other regulations that should be prioritize first?
3. What are the processes of microfilming?
Literature Review
Microfilming is growing popular in the term called micrographics wherein the techniques are associated with the production, handling, and use of the microfilm. There are guideline enclosed in the national standards in the production and storing the high-quality microfilm. The goal of the microfilming project is to produce a service bureau or micrographics program. If the film met the standards and guidelines, the programs can be carried out all over the system (Georgia Archives, 2008). Documentation with the use of microfilming is not only applicable in the documentation for historians and other works of arts but also in the hospitals wherein there are vital records such as the medical history of the patient and the other relative cases (Medical Archives and Manuscripts News, 2003). Firstly, the microfilming records should pass the legal requirement and be under the supervision of the laws and regulations and the authorities are bound to keep the proper monitoring and delivering their assigned responsibilities to keep the document safe (Georgia Archives, 2008; Cooper, 2008). The microfilming of the records for permanent or long-term retention of the materials that requires adherence to rigorous standards and specifications detailed in the regulation of the codes of Laws. There were given procedures to provide and, however, ensure that the microfilming is done to record and manage the records (Cooper, 2008).
Methodology
The applied methodology is through the use of the secondary information that is very helpful in the study. The secondary information can provide the current study to assess the microfilming process being employed in the other industry most especially in their documentation process. Through the use of the secondary information, the study can have an opportunity to create it own in-depth analyses and deliver a sound conclusion which definitely regards to the main topic.
Conclusion
The microfilming is another process wherein the people can record the information in a way that many people can see the information. The process of microfilming is created to secure the information enclosed in the different sources and can have the ability show to a crowd of people. The process of microfilming is purposely created to achieve the efficiency of work without any hint of accidents to destroy the original document.
References:
Cooper, R., 2008. Microfilming Public Records at Clemson University [Online] Available at: http://www.lib.clemson.edu/recmgmt/ClientInfoSheet2008.pdf [Accessed 22 Feb 2010]
Georgia Archives, 2008. Standards for Microfilming Records [Online] Available at: http://sos.georgia.gov/archives/pdf/records_and_information_management_services/smr.pdf [Accessed 22 Feb 2010].
Medical Archives and Manuscripts News, 2003. News, Notes, and Queries, Medical History, Vol. 48, No. 1
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