[Essay] Regency Plaza

Introduction

In accordance to the current era and to the current status of Regency Condominium Development, the organisation experienced more radical changes as compared in previous years of operation, which include transformations in the culture, environment, knowledge, education, technology and the society. According to Cleland and Gareis (1994), projects should transform an unsatisfactory (existing or future) state to a better state within a certain time, using a limited effort. In a more pragmatic terms, a project means that there is someone who always has the unique needs for something new tangible outcomes (the creation) of it, and requires knowledge and resources to conduct the realisation of the concept within the specific constraints of time, money and specifications (Cicmil, 1997). Furthermore, required expertise and resources are needed, either in-house or from the market, need to be pooled together to create the change – the transition from the idea to the creation, according to the client’s expectations, which are provided by professionals, consultants, contractors and sub-contractors (Cicmil, 1997). With this regard, this paper will give insights regarding the role of project manager, Kris Hodgkins, in completing the current project for the development of Regency Condominium Development.

Discussion

Rationally, project managers play an important role in the process of the project because it is the only way to organise the activity process within the project effectively. In addition, the project team should be managed by a professional manager to keep the project going on from time to time till the finishing date. In this case, Kris Hodgkins needs to monitor and communicate with the employee accordingly to

• Employee attitude towards work commitment
• Enforce standard procedures and policy between stakeholders
• Perform better and high quality of communication skills between stakeholders
• Discipline on time management for both parties
• Motivate and encourage for challenge tasks.

Project management is simply the process of managing, allocating, and timing resources to achieve a given goal in an efficient and expedient manner (Badiru, 1993). Projects come in simple or complex. Moreover, the objectives that constitute the specified goal may be in terms of time, costs, or technical results. Several techniques have been created in order to execute this type of management with ease. Project management techniques are used widely in many enterprises, including construction, banking, manufacturing, marketing, health care services, transportation, R&D, public services, and so on. Some examples of project management techniques include: the statement of requirements; work breakdown structure; dependency structure matrix; cost management approaches; and resource allocation matrix. Because requirement gathering is an important part in project management, statement of requirements would be a valuable tool in avoiding problems (Project Smart, 2008). On the other hand, the work breakdown structure is also important in a sense that it identifies terminal elements in project management, or the actual items to be done in a project. The dependency structure matrix then identifies relationships within particular tasks and orders them in a fashion that is organised, less costly and saves time. On the other hand, resource allocation matrix is specific because it helps in the consolidation, efficient utilisation of resources, etc. (Watermark Learning, 2008). Finally, cost management approaches helps the project team estimate and manage the cost of the project. Aside from those, there is a multitude more of techniques pertaining to effective project management.

From these discussions and in response to the problems of Regency Condominium Development, Kris Hodgkins may try to push changes. In this way, the problems might be solved. However, the change process should be taken only one at a time to avoid miscommunication, excessive project costs and workload. As reviewed, this process may minimize the ripped out even though customer do not commit until they got the price which take several weeks but the chances to survive was still possible. In addition, the change cost may be huge if didn’t get the quote first thus there is a need to evaluate things to run changes fluently. Therefore, things within in the process of operation should be planned accurately to avoid loss and project failure.

Conclusions

Based on the discussions above, it is found out that planning is a key resource of the organisation, together with people, finances and material assets. Thus, it is accepted to state that project plan is a business issue. The discussion above revealed that through effective project planning management of the organisation’s resources and systems, organisation administrators can add value to the services delivered to customers, reduce risks in the organisation’s business, reduce the costs of business development and service delivery and encourage improvement in internal business processes and external service implementation. On the other had, it is recommended that when developing a project in Regency Condominium Development, it is better to build a report that is ideal for a specific need then to make a report based on a predefined concession.

Finally, the use of the quantities in decision-making model helps us to minimise mistakes. Aside from the steps above, it is also recognised to list all the alternatives, identify future events that may occur, and construct a pay-off table in making effective decisions.

References:

Badiru, A.B. (1993).Quantitative Models for Project Planning, Scheduling and Control. Quorum Books, Westport, CT.

Cicmil, S. (1997). “Achieving completeness through TQM principles and organisational learning”, The Learning Organisation, MCB University Press, Vol. 4 No. 1.

Cleland, D.I. and Gareis, R. (Eds) (1994). Global Project Management Handbook, McGraw-Hill International Editions.

Project Smart (2008). Requirement Gathering (online). Available at: http://en.wikipedia.org/wiki/Terminal_element [Accessed: 22/09/08]

Watermark Learning (2008). Gathering Project Requirements (online). Available at: www.watermarklearning.com [Accessed: 22/09/08]